Micrsoft Outlook Help:

How to setup additional mailboxes

Outlook 2007

  • While logged in to Outlook select Tools and then Account Settings.
  • In the Account Settings window highlight your Microsoft Exchange account and select Change.
  • In the Change E-mail Account window select the More Settings button.
  • Navigate to the Advanced tab.
  • In the Open these additional mailboxes display select the Add button.
  • Enter the name of the shared mailbox and select OK.
  • Select OK again and close all previous windows.
  • You will now have a permanent link to the shared mailbox in your mail folder hierarchy.
Outlook 2010
  • While logged in to Outlook select File Tab and click on Account Settings.
  • In the Account Settings window highlight your Microsoft Exchange account and select Change.
  • In the Change E-mail Account window select the More Settings button.
  • Navigate to the Advanced tab.
  • In the 'Open these additional mailboxes' display select the 'Add' button.
  • Enter the name of the shared mailbox and select OK.
  • Select OK again and close all previous windows.
  • You will now have a permanent link to the shared mailbox in your mail folder hierarchy.
Outlook 2011
  • While logged in to Outlook select Tools and then Accounts.
  • In the Accounts window highlight your Microsoft Exchange account and select Advanced.
  • In the Advanced window select the Delegates tab.
  • Navigate to the People I am delegate for section.
  • Click Add or + button.
  • In the Select Users search field; enter the name of the shared mailbox and then click then click Find.
  • Highlight the mailbox name then click OK and OK to close all previous windows.
  • You will now have a permanent link to the shared mailbox in your mail folder hierarchy.

How to configure Outlook

  • In Outlook 2007and 2010, auto-discover is a new feature for Exchange 2007 that will automatically recognized your AD login credentials.
  • Open Outlook
  • Click Next to continue.
  • After the system has configured the e-mail server settings
  • Uncheck “Use Cached Exchange Mode” checkbox.
  • Click Finish

How to share your calendar with another Exchange user with Outlook 2010

  • On the Home tab, in the Share group, click Share Calendar.
  • In the Sharing Invitation that appears, enter the person who you want to share with in the To box.
  • Enter or select any other options that you want, just as if you were sending an email message.
  • The recipient sees an email notification that you have shared your calendar. You can also request that the recipient share his or her Exchange Calendar with you.

How to share your calendar with another Exchange user with Outlook 2007

  • In Calendar, in the navigation pane, click share my calendar
  • In the To box, enter the name of the recipient for the sharing invitation message.
  • In the Subject box, type a subject for the e-mail message.
  • In addition, you can request permissions to view the recipient's default Calendar folder. To do so, select the Request permission to view recipient's Calendar check box.
  • NOTE If you want to request access to a calendar folder other than the default Calendar folder, you must send an e-mail message asking for permissions to that particular folder. This option requests access to the recipient's default Calendar folder only.
  • In the message body, type any information that you want to include.
  • Click Send.

How to open a shared calendar in Outlook 2010

  • In Calendar, on the Home tab, in the Manage Calendars group, click Open Calendar, and then click Open Shared Calendar.
  • Type a name in the Name box, or click Name to select a name from the Address Book.
  • The shared Calendar appears next to any calendar that is already in the view.
  • After you access a shared Calendar for the first time, the Calendar is added to the Navigation Pane. The next time that you want to view the shared Calendar, you can click it in the Navigation Pane.

How to open a shared calendar in Outlook 2007

  • In Calendar, click Open a Shared Calendar.
  • Type a name in the Name box, or click Name to select a name from the Address Book.
  • Click OK.
  • The shared Calendar appears next to any calendar that is already in the view.
  • After you access a shared Calendar for the first time, the Calendar is added to the Navigation Pane. The next time that you want to view the shared Calendar, you can click it in the Navigation Pane.

 

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