A large volume of electronic data is stored on computer systems and electronic media throughout UMDNJ. Much of this data consists of confidential and sensitive information, including student records, financial data, personnel records, and research information. UMDNJ is covered by several federal laws that set forth responsibilities for protecting this information, including the Family Educational Rights and Privacy Act (FERPA), the Federal Privacy Act, the Health Insurance Portability and Accountability Act (HIPAA) and the Gramm-Leach-Bliley Act. In addition, copyright laws and software license agreements protect vendor rights regarding the use of software. Much of the software at UMDNJ is licensed under special academic licensing agreements which prohibit the transfer of this software outside of the University.
Old, unused university computer hard drives may contain sensitive data and need to be destroyed correctly. It's not enough to discard this media by simply deleting or erasing it. The most effective way to ensure the complete removal of data on an old hard drive is to physically destroy it. Shared Equipment Services will work with OIT in the reuse or disposal of used computers and removal of hard drives. Safe removal of the hard drives is an important step as the resulting particles from smashed equipment can be hazardous or toxic. Shared Equipment Services owns a hard drive crusher for this purpose.