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Grant Support

RWJMS Office of Research

The Office of Research at the Robert Wood Johnson Medical School provides resources and research support for faculty and staff, students and trainees, clinical researchers, and others.

Contact Us

Navigating New Federal Government Actions and Requirements    

  • Office for Research = FAQ about Government Actions

    Rutgers is guided by its public mission of teaching, research, and service. It is imperative as we work to understand the reach, legal implications, and impact of new federal rules that we stay focused on our core mission, that we support our students’ educational journey, and that we work together with open lines of communication.

    Please send communications about your grants from federal agencies to federal-tracking@rutgers.edu 

RWJMS Proposal & Submission Preparation

  • 10/3-Day Research Support Team (RST) Internal Deadline

    1 Month - Contact your Grant Administrator at least a month before the application due date. This includes federal, state, foundation, industry, internal grants, etc.

    1 Month - RST requests a 30 day or more advanced notification with budgetary information for all proposal submissions.

    10 Business Days - Administrative components of application to be submitted to Grants Administrator at least ten full business days in advance.

    3 Business Days - Submit the final proposal in RAPSS at least three full business days prior to the sponsor’s due date.

     

     

  • PI / DEPARTMENT

    RESEARCH SUPPORT TEAM (RST)

    Notify RST of Grant Application at least 30 business days prior to due date.

    Create Funding Proposal (FP) in RAPSS and establish point of contact with SP Grant Administrator.

    PI to create all documents (Biosketches, Budget Justification, Cover Letter, Research Plan, Key Personnel and Sub Award financial/administrative contact information, etc.)

    Create Checklist of Grant Components and due dates.

    Discuss Draft Budget and Budget Justification with RST.

    Create Budget after discussion with PI.

    Create Final Budget and Budget Justification to be submitted for Departmental Review.

    Verify Budget Justification submitted by PI matches Budget. Uploads RWJMS internal budget and RU SP budget into RAPSS.

    PI responsible for all edits to component parts of grant. (Biosketches, Budget Justification, Cover Letter, Research Plan, etc.) Creates PDFs needed for FP and submits as attachments.

    Confirm component parts comply with mechanisms’ policy. Sends required Subaward documents to subaward contact. (if applicable)

    ALL non-science documents due to your RST Grants Administrator 10 business days in advance and the final proposal is due 3 business days BEFORE sponsor submission deadline.

    Creates SF424 application in RAPSS FP. Enters budget numbers in application. (includes RWJMS & Subaward budgets if applicable)

    Once grant application deemed final, PI presses submit button in RAPSS for application to be submitted by SP Grant Specialist.

    Ensures grant application is complete with SP and ready to be submitted.

     

    Sends JUST IN TIME (JIT) information.

     

  • 1. Use this Intake Form to connect with your Grant Administrator (NetID/Password Required) at least a month before the application due date and provide the funding opportunity information and deadline. (Includes federal, state, foundation, industry, internal grants, etc.)

    2. Discuss Draft Budget and Budget Justification with Research Support Team.

    3. Create Final Budget and Budget Justification to be submitted for Departmental Approval.

    4. PI to make all edits to component parts of grant, (i.e., Biosketches, Budget Justification, Cover Letters, Research Plan, etc.) Create PDFs needed for FP and submit as attachments.

    5. Non-Science documents due 10 business days in advance and the final proposal is due 3 business days BEFORE sponsor submission deadline.

     

  • The Grant Administrator will prepare a budget after discussions with the PI regarding grant funding guidelines, years of funding, personnel, subawards, administrative contact information for subawards (if applicable), and animal and/or IBC protocols.

    Fringe Benefits Rates

    Grad Student Rates

    Tuition Rates

    Post Doc Salaries

  • Please note the 10/3-day RST internal deadline applies to ALL activity that is submitted to Sponsored Programs in RAPSS for review (proposals, progress reports, letters of intent, subawards, etc.) prior to the final submission.

    Documents Required Ten (10) Business Days before submission due date

    Documents Required Three (3) Business Days before submission due date

    Once the RAPPS Funding Proposal with the initial attachments listed below is complete, the PI can submit for departmental review.

     

    Completed RAPPS Funding Proposal

     

     

    Initial attachments for the RAPPS Funding Proposal (excluding final science) will include:

    • Title
    • Budget
    • Budget Justification
    • Animal Protocols
    • IBC Protocols

    Final attachments for the RAPPS Funding Proposal will include:

    • Project Summary/Abstract
    • Project Narrative
    • Bibliography & References Cited
    • Specific Aims
    • Research Strategy
    • Resource Sharing Plan(s)
    • Data Management & Sharing Plan

     

     

  • Research Administration and Proposal Submission System (RAPSS)

    The Research Administration and Proposal Submission System (RAPSS)  is an electronic gateway for the submission, review, approval and tracking of funding proposals and awards. Research Financial Services maintains all information regarding grant and contract applications, budgets and on-going annual adjustments to sponsored research and projects funding.  Using this system is mandatory for all submissions of sponsored research and projects proposals, corporate contracts, and associated items.

  • If you have any questions/comments regarding post-award administration, please contact your Grant Administrator.

    DEPARTMENT

    RESEARCH SUPPORT TEAM (RST)

    Review Notice of Award.

    Review Notice of Award, processes award reconciliation in RAPSS, for project account setup by SP/RFS. Submits subawards to be created.

    Confirm faculty and personnel to be charged to awarded grant. Notifies RST immediately of any new personnel to be added and effort changes of existing personnel to awards.

    Process ECIs to newly created project account after confirmation received from PI. Handles grant related SWRJs. Reviews and reconciles suspense grant related payroll items.

    Processing of requisitions.

    Submit MarketPlace approval form. PI to review approvers to assign. RST to submit to procurement.

    Dept. Administrator is secondary approver of requisitions.

    Review and approve requisitions (primary) and subaward invoices.

    Other Support Documents- PI is responsible for completion and signature through DOCUSIGN.

    Liaison between SP and RFS throughout grant award/budget period. Works with RFS to submit project invoices to sponsors by deadline. RFS is responsible for the submission of invoices to sponsors.

    ECRT Certification.

    Reviews ECRT prior to certification.

    Hiring process of staff members.

    Provide projections quarterly.

    Submits progress reports (RPPRs) & Other Support in ERA Commons. RST will supply FTE% and confirmation of carryover amount/budget.

    Send Dept. Administrators Fund Balance of Sponsored Projections Monthly.

     

    Expense Reimbursements entered in Expense Management.

    Expense Reimbursements reviewed and approved.

    PI to review final financial report for closeout.

    Liaison with RFS for final reconciliation of grant and closure of Project Account.

    PI to submit final progress reports to grant.

     

     

  • Questions / Comments

    If you have any questions/comments regarding a grant proposal, please contact your Grant Administrator.

    For more information regarding complex grant submissions, please contact the Office of Research at the Robert Wood Johnson Medical School. 

    Proposal Deadlines

    If you have a CDA, NDA, CTA, MOU, DUA, MTA, research/master/cooperative agreement, etc. that needs to be reviewed and signed by an authorized official, please review the new processes at the following link for the RBHS Clinical Trials Office. (Net Id/Password Required)

    Subaward Preparation

    Research endeavors often require the collaboration of multiple investigators. Rutgers, the State University (Rutgers) may seek to enter into a subaward agreement with an outside entity in order to engage in collaborative research efforts within a sponsored project. Subaward Preparation

     

Corporate Contracts